McCormick Taylor

  • Administrative Assistant II (Energy Services)

    Job Locations US-PA-Philadelphia
    Posted Date 2 weeks ago(6/5/2019 11:21 AM)
    Job ID
    2019-1506
    # of Openings
    1
    Category
    Energy & Utility Services
  • Overview

    We're looking for an Admin II to support our Energy Services group, based out of our corporate Philadelphia headquarters. The successful candidate will work alongside Philadelphia staff, but be also responsible for the Administrative needs for Energy Services staff in other McCormick Taylor offices. We are looking for someone comfortable with supporting and communicating with staff from a distance; it is crucial for this role!

     

    The ideal candidate will have previous experience supporting a large group with a variety of different tasks; including scheduling, invoice/contract tracking, resource planning, etc.. We are looking for an individual who enjoys working in a fast-paced environment, to be challenged, and values the opportunity to make a difference through support of an energetic team.

     

    Responsibilities

    Administrative

    • General clerical duties to include scanning, mailing, printing, binding, faxing, and filing
    • Assists receptionist when necessary, requires operation of multi-line phone system as well as overhead paging
    • Excellent customer service skills, including greeting guests and answering inquiries about the company
    • Calendar maintenance and scheduling
    • Mailing/Shipment coordination
    • Meeting/Event coordination of conference rooms, food and beverage orders, itineraries, etc.
    • Organizes and plans travel for staff meetings, events, conferences, trainings; and records for accounting purposes
    • Tracking of equipment (PPE, etc.) and materials (Water Quality meters, GPS Units, etc.)

    Project Management

    • Assist Project Managers with data input/spreadsheet updates, compiling progress reports for specific tasks as needed
      • Resource Planning, Overhead Tracking
      • Project Accruals/Forecasting
      • Budget Tracking and Analysis
      • Invoice coordination, preparation, submittal, approval, & receipt
      • Contract review, coordination, and project initiation
    • Special projects, research and other duties as assigned
    • Sub contractor coordination for monthly reportable hours, invoices, etc.
    • SharePoint Administration

        Contracts & Accounting

    • Excellent customer service skills, including client coordination for submittal, tracking and receipt of invoices
    • Timesheet coordination of staff, including those in satellite offices
    • Check request coordination, tracking, receipt, and accounting
    • Monthly accounting processing including expense reports, company credit card recaps, etc.
    • Monthly contractual reporting of Key Performance Indicators (MBE/DBE usage, accrual accuracy, etc.)
    • Monitor accounts receivable and proactively request information from Project Managers and client contacts to document progress and assist in resolving outstanding payment issues. 
    • Maintain full awareness of project financial health. Using various reports, as well as management activities during invoice preparation and timesheet entry, monitor the group projects’ financial status.

    Qualifications

    • Self-Starter, able to work effectively both independently or as part of a team
    • Strong organizational, communication and problem-solving skills
    • Highly analytical with an attention to detail
    • Excellent time management skills with ability to juggle multiple priorities
    • Knowledge of commonly used concepts, practices and procedures within a particular field
    • 4-7 years of experience
    • Associate’s or Bachelor’s degree preferred
    • Advanced knowledge of Microsoft Word and Microsoft Excel
    • Knowledge of SharePoint Administration (or interest in learning) a plus
    • Knowledge of Deltek Vision a plus

    We value your interest in our organization! At McCormick Taylor, our people are our greatest asset. If you join us, we hope for the opportunity to grow and succeed together. We offer an unparalleled, comprehensive benefits package—including no-deductible medical plans, free vision and dental plans, and programs to enhance work-life balance.

     

    McCormick Taylor has also invested in an employee-centric company culture, resulting in an environment that feels like family. This culture fosters open communication, better relationships amongst employees, and more collaborative work environments. We strive to be a workplace where everyone counts, everyone has a voice, and everyone gets the most out of their career.

     

    To find out more information on our benefits and culture, click the links below!

    Benefits | Culture

    Women

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